College Essay Examples

RE: The Closure of a City Pool due to Emergency Maintenance

To Whom It May Concern:

I am writing to promptly inform you that one of the city pools has been closed due to emergency maintenance being undertaken at the premises. The affected city pool is situated at S. Lincoln Avenue near Corona High School in the City of Corona, California. At this time, it is anticipated that the closure will be in effect between December 20, 2021 through January 15, 2022.


The primary reason for the closure stems from part of the pool being damaged during a previous public-run program. Maintenance is necessary to avoid scenarios where visitors can be injured in the event of an accident. Further, city laws compel us to carry out maintenance to guarantee the safety of all visitors attending the pool and the arranged programs. We have already requested for services of a professional pool building company which is expected to do the maintenance within the scheduled time period. The company has the prerequisite expertise to guarantee quality maintenance work and are fully insured.


As a result of the emergency maintenance giving rise to the closure, I wish to further inform you that all aquatic programs will be affected by this closure. All such programs will cease temporarily until the completion of the maintenance. The affected participants have been notified of this temporary closure. We plan to reopen the facility on January 15, 2022 but only 100 persons will be allowed at any given moment. We will increase the number of persons as we assess the condition of the pool. Until we are certain that the pool meets all the city minimum requirements, we will not fully open it to everyone.


Before we re-open the pool next month, we would like to inform you about the assessment of the facility to ensure that it meets the requisite national standards. According to California Code of Regulations, a public pool should never be reopened until the unsanitary condition is corrected upon written approval from the enforcing agent. The enforcing agent will visit the pool on January 5, 2022 and assess the condition of the pool. The enforcement body will inform us about the assessment of the pool within two days after the visit. 


Since the company involved in the maintenance of the pool has been in the business for a long time, we are optimistic that the enforcing agent will grant approval. Of course, in the event further repairs and maintenance are required, this will be done expeditiously and with due diligence before further inspections are completed. The pool will not be reopened until approval has been obtained by an enforcing agent, even if it requires a slight delay from our planned re-opening date. Nonetheless, we are optimistic approval will be obtained after the first visit.


There are further programs affected by the maintenance and their rescheduled dates.  The children’s swimming competition that had been earlier scheduled on December 21, 2021 will now be held on January 7, 2022. The St. Peters Catholic Church event scheduled on December 23, 2021 is now rescheduled to January 9, 2022. The Association of California Business Community event that was to happen on December 24, 2021 will now take place on January 12, 2022. Finally, the interreligious group event that was scheduled for December 27, 2021 will now take place on February 1, 2022.    


Finally, I wish to advise about the final in-person interview to be conducted on January 5, 2022. The interview has been organized with an aim of informing the public about the maintenance and status of the pool. I request you to provide any important information that you believe the public should know.


While we regret that the pool will be closed for approximately one month, it is important to note that we are doing so to protect the general public. We believe that public safety is paramount and that this closure will further reaffirm to the public that they can always feel safe in our pools, and that the proper maintenance is done. We look forward to ensuring that the pool serves as many people as possible in the future.


Please contact me if you have further questions or require a follow-up.




Your Name

Recreation Manager, City of Corona



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By Sandra Arlington

Sandra Arlington is a contributing writer to the Motley Fool. Having written for various online magazines, such as Ehow and LiveStrong, she decided to embark on a travel blog for the past 10 years. She is also a regular contributor to My Essay Writer.

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